Terms & Documents

1. DEPOSITS AND RESERVATIONS

• A deposit is required to secure any reservation. Events are not booked unless a deposit has been placed and you have received a confirmation email.

• Deposits become non-refundable after 24 hours, for any reason.

• If you place a deposit but do not receive a confirmation email within 24 hours, it is your responsibility to contact us.

• We are not responsible for unconfirmed bookings or deposits placed without follow-up.

Battle Party Events uses a real-time booking calendar. All reservations are made on a first come, first served basis. We cannot hold dates or times without a deposit.

Large Group Events and Custom Events may require deposits up to 50% due to staffing and equipment needs.

2. WEATHER POLICY

Some activities can operate in light rain; others cannot. Safety of participants and equipment is the determining factor. Battle Party Events retains full discretion to decide whether an event may continue.

• You must notify us at least 4 hours before your scheduled start time if you wish to reschedule due to weather.

• Any change requested after this deadline will be treated as a confirmed event, and full payment will be due.

If an event must be postponed due to weather:

• Your deposit becomes fully transferable to any available future date.

• If you choose to cancel rather than reschedule, your deposit is forfeited, but no additional balance will be charged.

• If you prepaid in full, we will refund the amount minus the deposit and any online booking fees.

3. CHANGES TO RESERVATIONS

All changes—date, time, location, activity type, package level, etc.—must be submitted in writing via email.

Changes sent via phone call, text message, or in-person conversation are not valid, and we are not responsible for any discrepancies arising from them.

Please verify all details before booking and allow adequate time for adjustments.

Rescheduling Policy

• You may reschedule your event up to two times at no additional charge (subject to availability).

• If you request to reschedule more than twice, a rescheduling fee of 10% of the total event cost may apply, at our discretion.

• This policy protects staffing schedules, equipment distribution, and operational planning.

4. ADDITIONAL FEES, PLAYERS, & TIME EXTENSIONS

Mileage

Venues located more than 25 miles one way from our base location incur a $1 per mile (one direction) travel fee.

Online Booking Fee

All online reservations include an 8% booking fee charged by the third-party platform. This fee is not controlled by Battle Party Events and does not apply toward your deposit or event total.

Weather / Equipment Cleaning Fee

If an event is operated in rain, mud, or other harsh conditions, a cleaning fee of $50 or up to 10% of the event total may be added at our discretion.

Additional Players

Every package includes a set number of players. Additional participants may be added at $20 per player for standard events.
Large Group or Custom Events may have separate pricing structures.

Additional Time

Extra time may be added only if scheduling permits.
Birthday Parties: $75 per additional 15 minutes.

We reserve the right to deny additional players or time at our discretion based on safety, equipment limits, or operational constraints.

5. DEFINITION OF PLAYERS/PARTICIPANTS

• Anyone under 18 must wear provided protective gear to participate.

• Any person who touches our equipment or engages in an activity is considered a participant and must follow all safety rules.

• Children under 5 must be accompanied by an adult/guardian at all times on the battlefield. We may deny or end play for young participants if safety becomes a concern.

• Staff may remove any participant at our discretion for safety violations, disruptive behavior, or failure to follow instructions.

Battle Party Events is not responsible for injuries or damage resulting from participant negligence, disregard of staff instructions, or normal risks associated with active play.

6. PHOTOS & VIDEOS

Battle Party Events may capture photos and videos during events for marketing and promotional use on our website and social channels.
If you wish to decline this, you must notify us in writing prior to the event.

7. WAIVERS & SAFETY

All participants must sign the required waiver included in the confirmation email.

Safety gear must be worn:

• At all times when holding a blaster (loaded or not), and

• Whenever a game or activity is underway.

Anyone under 18 within six feet of the battlefield during active play must wear safety gear or step back.

Participants over 18 may decline protective gear at their own risk.

8. LIABILITY

By placing a deposit, you agree that Battle Party Events, Battle Party LA, and all employees, agents, and volunteers are not liable for:

• Injuries

• Property damage

• Accidents

• Any resulting monetary or non-monetary damages

You agree not to pursue litigation against Battle Party Events for any reason arising from participation in our activities.

Damage to Equipment

If any guest—participant or not—damages our equipment, the event host is financially responsible for:

• Full replacement cost, plus

• Any penalty fees related to downtime or replacement time.

9. PAYMENTS, LATE FEES, & PENALTIES

The remaining event balance will be charged to the card on file on the day of your event, unless alternative payment arrangements are made in advance.

If the card declines:

1. We will attempt to contact you for 48 hours.

2. If payment is not received by Day 3, a 10% daily penalty will be added to your total.

3. Continued non-payment may result in legal action, and by booking, you consent to this provision.

10. QUOTE VALIDITY

• All issued quotes are valid for 7 days from the date they are sent.

• After 7 days, pricing may change based on staffing availability, equipment allocation, seasonal demand, or general availability changes.

• A quote does not guarantee availability unless a deposit is placed and a confirmation email is received.